How to reduce file size

Even if the hard drives are becoming bigger and bigger and external drives cost less, it is always good to keep under control the amount of data for backup.

That’s why I thought it was a good idea to offer you a guide on how to reduce the size of a file with some of the best software to compress documents, photos, music and videos easily and without too much loss of quality. I tell you to use them all at once.


If you want to discover how to reduce the size of a Microsoft Office file , you should use NXPowerLite . It is very easy-to use this application that allows you to compress your Word documents, Excel, PowerPoint presentations, PDF files and JPG images up to 95 % ( although usually the percentage is about 10%) .The software it’s not free of charge – 39,95 euro – but is available in a free trial version that allows you to test all the functions for a period of 30 days.

To use it, simply click on the Add File button and select the documents to be compressed. Next, select the type of optimization that you want to apply to the file (example Screen , Print, or Mobile device) from the drop down Optimize files to and click the Optimize button to start the compression process.

By default, the documents that are optimized are saved in the same folder as the original. If you want to change this behavior, click Edit button and choose the destination folder compressed files.

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If you are looking for programs to reduce the size of a PDF file, you can also guide you on PDF Compressor, a free program for Windows that lets you reduce the size of PDF files by optimizing the content in a very effective and flexible way.

To use it, you just have to click on the Add Files button and select the documents to be compressed. Later, you have to click the Start button and select Process All from the menu that appears.

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Now we turn to media files, more precisely to the images. If you need to reduce the weight of photos in JPG, BMP, etc.., you should take a look at FILEminimizer Pictures. Is a free program extremely easy to use that supports all major graphic file formats.

Just click on the Open File button, select the photos you want to compress, select the type of optimization to be applied by the bar located under the Settings item Compression and start the process of optimization of the file by clicking the Optimize button on File.


If you need to reduce the size of a piece of music in MP3 format, try WinMP3Packer. This is another free program extremely lightweight and easy to use that allows you to optimize the files in MP3 format without affecting in an excessively negative impact on sound quality.

To use it, click on the icon of the white sheet placed under the heading Select the files and folders to process below and select the MP3 files you want to compress. Then select the folderwhere to save the MP3 compressed and click the folder icon next to it, and start the process of compression of the tracks by clicking the Process button.

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Finally, if you want to discover how to reduce the size of a file in AVI, MP4 or MOV (then a video), my advice is to use the free software Koyote Free Video Converter which supports all major video file formats allowing to resize and reduce its size in just a few clicks.

It is used by simply clicking the Add files button (to select the movies to be compressed), selecting the output format and video size to obtain from the drop-down menu and clicking the Convert videos.